Onboarding new hires is easier said than done.
According to a study conducted by SHRM, 17% of new hires leave their companies in the first 3 months and one-third in their first six months due to the lack of an effective Onboarding process. Apart from attrition, the amount of manual paperwork and verifications is an overhead for both HR managers and new hires. And, it’s not uncommon to have errors and miss-outs leading to various repercussions like statutory fines due to misfiling, delay in background verifications, etc.
Let's jump into a typical day for an HR when a new employee joins.
Mohan is going to start his new job tomorrow. It’s an important move in his career. This is not his first job yet there is some level of anxiety as to how tomorrow morning is going to unravel. He has made sure he has photocopies and originals of all necessary documents. Hopefully, there will be lesser forms to fill, and paperwork and document verification are going to take less time. At least that’s what Ramya, the HR Manager, has told him. But he also understands that there are at least 10 other new hires who are going to join with him. He empathizes with Ramya. She has committed that it will take less time, but with her onboarding 10 new hires, there will be chaos.
Have you been in a situation like Ramya? Or like Mohan?
greytHR Onboard is here to solve these hassles & help HRs roll out a paperless, digital onboarding experience to their new hires on their first day.
The self-onboarding system is an important piece in the overall HR management jigsaw. For best results, the onboarding solution must be tightly integrated with employee checklists and tasks, document management system, payroll and off-boarding (exit) system. greytHR offers all of these features into one seamless experience for the HR managers as well the employees.
Features
Intuitive Interface
Wizard to automatically collect employee information & documents.
Review Workflow
Workflow for reviewing, validating & approving data.
Integrated Document Management
Document upload facility for multiple docs, with easy access to both sides.
Share Policy Documents
Share company handbook, forms & policies.
- Data Collection from Existing Employees
- HRs can release input forms for data collection to existing employees.
Reusability
Release input forms as and when required to ensure freshness of employees data.
Customizable Forms
Customize onboarding form/wizard as per your organisation policy.
Mandatory Attachments
Make attachments mandatory as per your requirements of your organization.
Notifications
Email notifications at every stage of the process.
Extensive Validations
Customizable form validation and business rules.
- Save Draft Sessions
- Users can save draft sessions and pick up where they left.
Benefits
Paperless Onboarding Experience
Digital record-keeping for any time access and data security. It further leads to a green and paperless office apart from efficient data retrieval.
Improve Data Accuracy
High data accuracy since employees enter the information themselves. A second pair of eyes reviewing the data further improves accuracy.
Eliminate HR Data Entry
Most employee data is now updated by employees themselves. HR administrators only need to verify and approve the entered data.
Data Quality
Ensures continued data freshness and accuracy by using this facility periodically for existing employees.
Superb Flexibility and Customization
Offers absolute flexibility of customizing onboarding forms as per the organization policy.
Systematic Document Management
Improves searchability by providing centralized online doc management.
Offers Complete Transparency
Email notifications at every stage results complete transparency of the process being followed
Reduce time spent & increase productivity
Saves a lot of time for HR administrators and for employees leading to higher productivity.
Demonstrate Efficiency
Demonstrate efficiency and performance to top management with hard data using onboarding metrics.
We're on a mission to free HR professionals from mundane transactional work so that they can focus on high impact goals. The self-onboarding system is yet another solution to streamline work and improve your employer branding.
The self-onboarding module is part of the greytHR platform and is available as an add-on for an additional charge (Per Employee-Per Month basis). Please check out our pricing page for more details.
Remember, with a comprehensive self-onboarding process you can spend more time creating a better workplace by engaging employees for the long term. Then why wait?
Disclaimer: The views and opinions expressed in this article or its comments section are those of the authors and commentators. This blog post/ article is a compilation of various ‘personal views and opinions’ expressed by those whom the authors spoke with. Please note that we’ve changed the names of the employees and employers, who’ve provided their comments, on requests of anonymity. greytHR doesn’t endorse any views or opinions made on this article/ blog post. greytHR believes in adhering to all statutory compliances.
