A Confirmation Letter is a formal document sent by an employer to a candidate who has accepted a job offer. This letter serves as an official confirmation of the employment terms, including the position, salary, and other relevant details.
Confirmation letters are essential for both employers and employees because:
What information is included in a confirmation letter?
A confirmation letter includes the job title, salary, start date, Reporting structure, and any other relevant employment conditions.
Is a confirmation letter legally binding?
While it is not a contract, it serves as a formal acknowledgment of the job offer and can be used as evidence in case of disputes.
How soon should a confirmation letter be sent after a job offer?
It is best to send the confirmation letter promptly after the candidate accepts the job offer, ideally within a few days.
Can a confirmation letter be modified later?
Any changes to employment terms after the confirmation should be documented through an official amendment or new letter.
Is it necessary to sign a confirmation letter?
While not always required, signing a confirmation letter is recommended to acknowledge acceptance of the terms.
Can a confirmation letter be sent via email?
Yes, in many cases, especially in digital-first organizations, a confirmation letter can be sent via email, provided it includes all necessary details.