As a company grows, keeping track of each employee’s work can get tricky. With rapid tech changes and HR needing to stay on top of things, employee well-being can sometimes slip through the cracks. That’s where an HRMS comes in. It takes care of the manual tasks HR usually handles, letting them focus more on planning and supporting employee self-care. So, let’s explore how an HRMS can help maintain compliance while also allowing HR to prioritize employee well-being.
1. Flexible Work Environment
The global impact of COVID-19 has prompted a transformative shift in the way we work. Remote work has emerged as a powerful solution, enabling organizations to stay connected with talent across the world. This approach not only enhances outreach but also empowers employees to work flexibly from the comfort of their homes while maintaining productivity.
HRMS seamlessly integrates the office experience into a virtual environment. Employees can mark their attendance remotely, manage their schedules, and communicate their needs. It also allows them to access necessary resources and collaborate efficiently, no matter where they are.
2. Payroll Management
Managing payroll can be a real headache, especially when HR teams are still relying on spreadsheets, manually checking data, and spending hours verifying employee details and attendance records.
By using a payroll management system within an HRMS, HR can ensure employees get paid on time with fewer issues or complaints. Employees won’t have to worry about manually tracking and updating their attendance ‒ they can count on the system to record everything accurately. This helps reduce the workload for HR and makes the payroll process smoother and more efficient.
3. Employee Wellness
Employee wellness is a key driver of performance, as a healthy, engaged workforce directly translates to higher productivity. With HRMS, employees can set their own work goals provided they receive approval from their managers. These goals can be work-related such as completing a task within a set time frame (e.g. finishing a task in 3 hours), or HR may encourage employees to set wellness goals, like taking a daily 15-minute walk.
This aids HR in promoting physical well-being through activities like exercise tracking and ergonomic practices while offering mental health support through stress management tools and workshops. Initiatives like these ensure employees feel supported in all aspects of their health. It also boosts productivity, ensuring they are energized and ready to perform at their best.
4. Incentivize Development
A key strategy for fostering employee growth is through robust development and training programs. However, manually tracking each employee’s progress and needs can be a daunting task for any HR team. By automating this process with an HRMS, both employees and HR can easily set goals, track progress, and visualize real-time development.
For example, an employee could set a goal to complete a leadership training program, and the HRMS would automatically track their progress, providing insights into completed modules and areas needing improvement. A simpler approach lets HR create better training programs and spot top performers, which helps boost engagement and employee morale.
5. Leave Management
Imagine an employee who suddenly feels sick and needs to take a day off. They go to submit their leave request but realize that their HR manager is out of the office. With an HRMS, like greytHR, the employee can easily submit the request online, and the managers can approve it from anywhere, even while at home, making the whole process hassle-free. This ensures efficient, uninterrupted leave management, and employees can also check their leave balances in real-time, helping them plan time off and maintain a balanced schedule.
6. Employee Engagement
HRMS streamlines operations and provides valuable insights into employee performance and development needs. Employees can also share any complaints or concerns they may have, ensuring their comfort and safeguarding their privacy.
A Gallup survey revealed that organizations with higher employee engagement levels experienced a 21% increase in profitability. By analyzing data collected through the system, HR can identify areas where employees may require additional training support or aid. This data-driven approach allows HR to proactively design targeted workshops, skill-building sessions, and team events that align with both employee and organizational growth goals. When employees get a chance to improve their skill set and develop professionally, their self-esteem and work output are likely to increase.
7. Employee Self-Service
Managing documents and staying informed is now much easier for employees, thanks to HRMS platforms. For example, an employee can quickly upload and manage their documents on the portal, removing the hassle of manual filing and paperwork. They can also access important HR policies for new joiners or the latest updates, ensuring they are always in the loop. Employees can view and download their payslips, request automated time off, and improve internal communication with team members. All this information is easily available at their fingertips, whether they are using the mobile app or accessing it from their desktop during work hours.
Summing Up
All the above and more can be achieved with a reliable HRMS, like greytHR, which plays a key role in creating a more efficient and streamlined environment for both HR and employees to thrive. When employees feel appreciated and supported, they’re naturally motivated to go above and beyond, leading to results that exceed expectations.
FAQs
What Is the Role of HRMS in Boosting an Organization’s Productivity?
HRMS automates repetitive tasks, saving time and reducing errors, allowing employees to focus on more strategic work, thus boosting productivity.
What Is Payroll in HRMS?
Payroll in HRMS is a structure to manage payment toward the company’s employees. It includes collecting a list of employees to be paid, tracking working hours, calculating employee pay, etc.
Why Is Having a Strong HRMS Beneficial for Companies?
A strong HRMS improves operational efficiency, enhances data accessibility, and reduces administrative burden, supporting better decision-making and business growth.
How Does HRMS Improve Employee Performance and Engagement?
HRMS helps track employee progress, identify areas for improvement, and provide timely feedback, which boosts performance and engagement.
What Is the Objective of HRMS?
The objective of HRMS is to streamline and automate HR processes, providing an efficient and user-friendly experience for both HR and employees, ultimately supporting the achievement of organizational and management goals.
